Business letter

Softskill Business Letter

Taruna Corp.
Green Office Park, BSD City, Tangerang, Banten.

Telp. 021-5524341 Fax. 021-1513213

April 21,2017

Your ref    : December 03, 2016

Our ref      : UP/system

John Sherry

CEO Asustek inc

Cupertino, California,

Amerika Serikat

Dear Mr. John Sherry,

    I am writing this letter for seeking a quotation from you. In our company we plan to upgrade our systems. In this regard I request you to send a detailed quotation regarding the various packages you offer. There are various items to be upgraded. I am attaching a list of our requirements along with this letter.

Here is the list of items I would like to upgrade:

1.         Graphic card of 4GB

2.         RAM 8GB

3.         HDD capacity of 2TB

4.         Security system

We hope your prices are competitive in the industry. We heard about the reputation of your company in the industry and are relying on you for our services. If the price factor is decided, we shall place the order immediately.

  

       Yours sincerely,

               Taruna Nurwijaksana

      CEO Taruna Corp

 Definition quotation letter

Quotation is a business offering made by a seller to an interested buyer to sell certain goods at specific prices and on certain terms and conditions.

It is a reply by the seller to the prospective buyer. Hence, the quotation letter should be prepared carefully by the seller. It should contain information on all points mentioned in the inquiry letter.

The seller should send the best possible quotation so that it induces the buyer to place an order because it is the basis on which the interested buyer decides whether to buy or not.The quotation must be clear, courteous and concise.

The quotation may contain the following points :-

1.    Details about quality of goods offered for sale.

2.    Details about quantity of goods offered for sale.

3.    Type of quotation.

4.    Sale price per unit of the commodity.

5.    Term of payment like Cash or Credit, trade discount, cash discount and other allowances if any.

6.    Time, mode and place of delivery.

7.    Details of duties, Octroi, etc., payable.

8.    Details of packing, labelling, insurance, etc.

9.    Net price payable. 

10. E and O.E. (errors and omissions expected)

Kutipan adalah penawaran bisnis yang dilakukan oleh penjual kepada pembeli yang 

berminat untuk menjual barang tertentu dengan harga tertentu dan dengan 

syarat dan ketentuan tertentu.

Ini adalah balasan dari penjual kepada calon pembeli. Makanya, surat kutip harus 

disiapkan dengan hati-hati oleh penjual. Ini harus berisi informasi tentang 

semua poin yang disebutkan dalam surat permintaan.

Penjual harus mengirimkan penawaran terbaik sehingga pembeli dapat melakukan 

pemesanan karena ini adalah dasar dimana pembeli yang berminat 

memutuskan apakah akan membeli atau tidak.

Kutipan harus jelas, sopan dan ringkas.

Kutipan tersebut mungkin berisi hal-hal berikut: 

1.    Rincian tentang kualitas barang yang ditawarkan untuk dijual.

2.    Rincian tentang jumlah barang yang ditawarkan untuk dijual.

3.    Jenis kutipan.

4.    Harga jual per unit komoditi.

5.    Term pembayaran seperti Cash or Credit, trade discount, 

cash discount dan tunjangan lainnya jika ada.

6.    Waktu, mode dan tempat pengiriman.

7.    Rincian tugas, Octroi, dll, harus dibayar.

8.    Rincian pengepakan, pelabelan, asuransi, dll.

9.    Hutang harga bersih.

10. E dan O.E. (Kesalahan dan kelalaian yang diharapkan)